Disclosure: Some links in this guide are affiliate links (Truckstop and Triumph). Affiliate link: we earn a commission if you sign up, at no extra cost to you. The IFTA Filing Defender is our own product. No software company paid to be included, and prices come from each company’s own website as of October 7, 2026.
IFTA week was the one week every quarter that the carriers our dispatch team worked with dreaded most. Three months of fuel receipts in a door pocket, trip sheets with gaps where somebody forgot to write down a state line, and a deadline that doesn’t move. The math isn’t hard. Getting clean miles and gallons by state is the hard part, and that’s what IFTA software is really selling you.
So the honest question isn’t “which IFTA app is best?” It’s “where are my miles coming from?” If your ELD already records them, you may already own an IFTA report. If you want one system for dispatch, invoicing and IFTA, a trucking TMS makes sense. If you just want the fuel tax handled, an IFTA-only app is cheaper. And if you already keep good trip sheets, a one-time spreadsheet does the math with no monthly bill. We compared nine options across those four groups.
Quick Answer
The best IFTA software is the one that gets your miles by state with the least re-typing. Already on an ELD with IFTA reports (like Motive)? Use that first. Want IFTA plus dispatch and invoicing? TruckingOffice (from $25/mo), Truxello ($20/mo), TruckLogics ($35.96/mo billed yearly) or Truckstop’s ITS Dispatch ($50/mo). IFTA only? iFuelTax ($12.49/mo billed yearly), FleetCollect ($19/mo) or Rigbooks ($19/mo). Keep your own trip sheets and want no monthly fee? A one-time IFTA spreadsheet such as our IFTA Filing Defender ($14.99) does the math.
THE QUICK COMPARISON
| Tool | Type | Price (1 truck) | Where miles come from |
|---|---|---|---|
| Your ELD (e.g. Motive) | ELD report | Included with some plans; quote | ELD GPS + odometer |
| TruckingOffice | TMS | From $25/mo | Your dispatches (PC*Miler) |
| Truxello | TMS | $20/mo (up to 2 trucks) | Routes on your loads |
| TruckLogics | TMS | $35.96/mo yearly, $39.95 monthly, or $24.95/report | Dispatches or Motive/Samsara |
| Truckstop ITS Dispatch | TMS | $50/mo (1–2 trucks) | Your dispatches |
| iFuelTax | IFTA-only | $12.49/mo, billed $149.88/yr | ELD/GPS sync |
| FleetCollect | IFTA-only app | $19/mo | Your phone’s GPS |
| Rigbooks | Bookkeeping + IFTA | $19/mo | Your mileage entries |
| IFTA Filing Defender (ours) | Spreadsheet + guide | $14.99 one-time | Your trip sheets |
Prices are as listed on each company’s site on October 7, 2026 and can change. Links to every source are at the bottom of this guide.
FIRST: WHAT IFTA ACTUALLY ASKS YOU FOR
Every quarter, your base jurisdiction wants two numbers for each state or province you ran in: miles driven and gallons bought. From those, the return works out how much fuel you burned in each jurisdiction, what tax you owe there, and how much credit you get for tax you already paid at the pump. That’s it. No software changes those inputs. It only changes how you collect them.
Three rules decide how careful you need to be:
- Penalties: your base jurisdiction may charge $50 or 10% of the delinquent tax, whichever is greater, for a late, missing or underpaid return, plus interest (Articles of Agreement R1220 and R1230).
- Records: keep your IFTA records for four years from the date the return was due or filed, whichever is later (Procedures Manual P510).
- Audits: in an IFTA audit the burden of proof is on you, the licensee (P520). Whatever tool you use, it has to leave a paper trail: trip records and fuel receipts you can hand over.
New to how the math works? Read our IFTA for beginners guide first, then come back.
1. YOUR ELD’S IFTA REPORT — CHECK THIS BEFORE YOU BUY ANYTHING
Price: depends on your ELD plan. Motive doesn’t publish pricing.
If you run an ELD, it’s already recording where the truck goes. Motive’s IFTA page says its Vehicle Gateway uses GPS and the truck’s odometer to track distance in each IFTA jurisdiction, and fuel bought on the Motive Card syncs automatically (other receipts can be uploaded in the driver app). Motive is clear that it automates the report, not the filing. You still enter the numbers with your base state.
Pros: No double entry for miles. GPS breadcrumbs are good backup in an audit. You’re already paying for it.
Cons: Fuel is only automatic if you use the provider’s fuel card. Otherwise you’re still uploading receipts. IFTA reports may depend on which plan you’re on, so ask your provider.
Best for: Anyone already on an ELD that offers IFTA reports. Pair it with a simple habit: photograph every fuel receipt the day you buy fuel. Shopping for an ELD? See our best ELD guide.
2. TRUCKINGOFFICE — LOW-COST TMS WITH IFTA BUILT IN
Price: from $25/month (Basic, Owner/Operator plan, 1–2 trucks). 30-day free trial, no credit card required.
TruckingOffice is a long-running trucking management system for small carriers. Its features page says it tracks miles by state and fuel gallons by state for IFTA, with miles calculated automatically using PC*Miler. You enter a load and trip once, and the same data feeds invoices and the IFTA report.
Pros: Lowest published price among the full TMS options here except Truxello. No contract and no per-user fees, per its pricing page. Dispatch, invoicing and IFTA in one place.
Cons: Miles come from the trips you enter, so a missed trip means missing miles. Its pricing page lists several plans, so use the free trial to confirm the IFTA report you need is on the plan you pick.
Best for: Owner-operators who want one cheap system for loads, invoices and IFTA.
3. TRUXELLO — NEWEST, CHEAPEST FULL TMS
Price: $20/month Solo plan (up to 2 trucks and 2 drivers). 14-day free trial.
Truxello says IFTA comes with every plan rather than as an add-on. It works out state miles from the route on each load and pulls gallons from EFS, WEX or Comdata fuel card imports or from receipts drivers photograph in its app. Its own page says plainly that you still submit the return yourself.
Pros: Lowest published TMS price here. IFTA, dispatch, invoicing and settlements on the entry plan.
Cons: A newer product, so there’s less of a track record than older tools. Miles are route-based, so detours you don’t enter won’t show up.
Best for: Cost-conscious owner-operators who want a modern TMS and are comfortable with a newer company.
4. TRUCKLOGICS — STRONGEST IFTA FEATURES IN A TMS
Price: $35.96/month billed yearly or $39.95/month (Owner Operator, 1–2 trucks). Also sells single IFTA reports for $24.95 each. 7-day free trial.
TruckLogics lists the most IFTA detail of any TMS on its pricing page: reports for the current and two prior tax years, distance and fuel imports from Motive or Samsara ELDs, data pulled from your dispatches, automated tax rate updates, built-in data checks and state-specific report formats. It also handles loads, invoicing, expenses and a year-end tax report.
Pros: Deep IFTA features. ELD imports. The pay-per-report option ($24.95, or about $100 a year for four quarters) is a middle path if you only want the IFTA piece.
Cons: Higher monthly price than TruckingOffice or Truxello. Its FAQ says it doesn’t refund subscriptions, though you can cancel any time. Short 7-day trial.
Best for: Owner-operators on Motive or Samsara who want IFTA reports built from ELD data inside a full TMS.
5. TRUCKSTOP ITS DISPATCH — BEST IF YOU ALREADY LIVE ON TRUCKSTOP
Price: $50/month (Owner-Operator plan, 1–2 trucks), per Truckstop’s ITS Dispatch page.
ITS Dispatch is Truckstop’s TMS for carriers. Truckstop says the Owner-Operator plan automates IFTA reporting along with load paperwork, and it sits alongside the Truckstop load board many owner-operators already use to find freight.
Pros: Load board and TMS from one company. Paperless IFTA reporting is a headline feature.
Cons: The highest monthly price in this comparison. Worth it mainly if you’re already a Truckstop customer or plan to be.
Best for: Owner-operators who book most of their freight on Truckstop.
Truckstop — Load Board + ITS Dispatch TMS
New Load Board Pro customers get 20% off the first 6 months (online purchase only, active FMCSA authority required, first user only). Ask about ITS Dispatch for IFTA reporting.
6. IFUELTAX — CHEAPEST IFTA-ONLY APP
Price: $12.49 per truck per month, billed $149.88 a year (Solo plan). 30-day free trial, no credit card.
iFuelTax does one job. It connects to Samsara, Motive, Verizon Connect and other ELD or GPS providers for miles, and to WEX, Comdata and Fleet One fuel cards for gallons, then builds the quarterly report as a PDF or CSV.
Pros: Lowest yearly cost of the paid apps. Automatic if your ELD and fuel card are both supported.
Cons: Billed yearly. Without a supported ELD or fuel card you lose most of the automation. No dispatch or bookkeeping.
Best for: Owner-operators with a supported ELD and fuel card who just want IFTA off their plate.
7. FLEETCOLLECT — IFTA ON YOUR PHONE, NO ELD NEEDED
Price: $19/month Solo plan after a 7-day free trial.
FleetCollect uses your phone’s GPS to log state-line crossings automatically. You tap to start a trip, log fuel at the pump, and it builds a quarterly PDF or CSV.
Pros: Works without an ELD integration. Simple.
Cons: Only as good as your habit of starting trips and logging fuel. Monthly cost for a single job.
Best for: Owner-operators who don’t have an ELD-based IFTA report and want GPS tracking from their phone.
8. RIGBOOKS — BOOKKEEPING THAT ALSO ADDS UP IFTA
Price: $19/month after a 30-day free trial. No contract.
Rigbooks is trucking bookkeeping first: P&L, cost per mile, expenses. Its site says it also adds up your IFTA mileage entries and fuel receipts and imports the latest fuel tax rates for all IFTA jurisdictions.
Pros: Bookkeeping and IFTA for the price of most IFTA-only apps. Works on any phone or computer.
Cons: Miles are entries you make, not GPS. No dispatch features.
Best for: Owner-operators who want their books and IFTA in one simple app. Comparing bookkeeping tools? See our trucking accounting software comparison.
9. A ONE-TIME IFTA SPREADSHEET — LOWEST COST IF YOU KEEP GOOD TRIP SHEETS
Price: $14.99 one-time for our IFTA Filing Defender. No subscription.
If you already write down your miles by state (from trip sheets, your ELD’s state mileage export or your GPS), a spreadsheet does the rest. Our IFTA Filing Defender is a plain-English IFTA guide plus a spreadsheet with 321 pre-built formulas. You enter miles and gallons by state each quarter, and it works out the tax owed or credit due for each jurisdiction, organized Q1 through Q4. It works in Excel and Google Sheets.
Pros: Lowest cost in this comparison and no monthly fee. You see every number, which helps you understand your own return. Your file is yours forever.
Cons: No GPS and no fuel card import. You type the miles and gallons in. Before you file, compare the tax rates you use against the current quarter on the official IFTA tax rate matrix. That’s good practice with any tool.
Best for: Solo owner-operators who keep their own trip records and would rather type in their numbers once a quarter than pay $150–$600 a year.
PLAIN-ENGLISH GUIDE. 321 FORMULAS. ALL 4 QUARTERS. $14.99.
The IFTA Filing Defender
Enter miles and gallons by state, and the spreadsheet works out tax owed or credit due for every jurisdiction. The guide explains base state vs. travel states, fuel credits and net tax due. Works in Excel and Google Sheets. One-time purchase with our 30-Day Money-Back Guarantee.
Or get this + 5 more tools for $109.99 (save 29%) — Get the Bundle →
WHAT EACH OPTION COSTS IN A YEAR
These aren’t apples to apples. A TMS does far more than IFTA. But if IFTA is the problem you’re solving, here’s the yearly bill for one truck at the published prices.
1-YEAR COST FOR ONE TRUCK (PUBLISHED PRICES)
The right answer is usually whichever tool removes the step you skip. If you never write down state lines, pay for GPS. If you already have clean trip sheets, don’t pay monthly for math.
WHAT ANY IFTA TOOL MUST DO
1. Capture miles by jurisdiction without gaps
Every state line, every detour and every deadhead mile. GPS-based tools do this automatically. Manual tools depend on your trip sheets.
2. Capture gallons by jurisdiction with receipts
Fuel credits only count if you can prove the purchase. A fuel card import is easiest. Otherwise photograph every receipt the day you fuel.
3. Use the current quarter’s tax rates
Rates change quarterly. Apps like TruckLogics and Rigbooks say they update rates for you. With a spreadsheet, check the IFTA rate matrix before you file.
4. Keep four years of records you can hand an auditor
IFTA requires four years of records (P510), and in an audit the burden of proof is on you (P520). Export your quarterly reports and keep the receipts and trip records behind them.
5. Get you filed before the deadline
Most tools prepare the numbers and you file them with your base jurisdiction. Put the next four deadlines on your phone now. Our owner-operator tax deadlines guide lists them with the federal estimated tax dates.
OUR RECOMMENDATION BY SITUATION
You already run an ELD with IFTA reports: Use it. Add a fuel card or a receipt-photo habit and you may not need anything else.
You want one system for loads, invoices and IFTA: TruckingOffice or Truxello on price, TruckLogics if you want ELD imports and the deepest IFTA features, ITS Dispatch if you already book on Truckstop.
You only want IFTA automated: iFuelTax if your ELD and fuel card are supported. FleetCollect if you’d rather use your phone’s GPS.
You want simple books and IFTA together: Rigbooks.
You keep good trip sheets and hate monthly fees: A one-time spreadsheet. Our IFTA Filing Defender is $14.99. If you also want your tax deductions and P&L tracked, the 6-product bundle includes it with the Tax Deduction Spreadsheet and Financial Dashboard for $109.99.
You’re filing your first return before November 2: Don’t start a new software trial the week of the deadline. Pull your miles from whatever you have, use a spreadsheet or your state’s portal, file by October 30, and pick a long-term tool after. Our IFTA filing guide walks through the return step by step.
Triumph — Freight Factoring
Fuel is the biggest number on every IFTA return. If waiting on broker payments is what makes fuel tight, Triumph lists same-day funding, fuel advances up to 50%, free broker credit checks, and no minimums or reserves.
RELATED GUIDES
FREQUENTLY ASKED QUESTIONS
It depends on what you already run. If your ELD has an IFTA report (Motive, for example), start there because the state miles are already recorded. If you want IFTA plus dispatch and invoicing in one place, TruckingOffice (from $25/month), Truxello ($20/month), TruckLogics ($35.96/month billed yearly) and Truckstop’s ITS Dispatch ($50/month) all include IFTA reporting. If you only want IFTA, iFuelTax ($12.49/month billed yearly), FleetCollect ($19/month) and Rigbooks ($19/month) are the lower-cost apps. If you keep your own trip sheets and want no monthly fee, a one-time IFTA spreadsheet such as our IFTA Filing Defender ($14.99) does the math. Prices were checked on each company’s site on October 7, 2026.
You don’t need software. IFTA requires accurate miles and gallons by jurisdiction and records that back them up, not a particular program. Software mostly saves data entry, especially when it pulls miles from an ELD or GPS. A spreadsheet works if you log miles by state and keep every fuel receipt, and it costs nothing month to month.
On the vendors’ own pricing pages (checked October 7, 2026): iFuelTax $12.49 per truck per month billed $149.88 a year, Rigbooks $19/month, FleetCollect $19/month, Truxello $20/month, TruckingOffice from $25/month, TruckLogics $35.96/month billed yearly ($39.95 monthly) or $24.95 per IFTA report, and Truckstop ITS Dispatch $50/month for 1–2 trucks. Motive does not publish a price. A one-time spreadsheet like the IFTA Filing Defender is $14.99.
Monday, November 2, 2026. Returns are due the last day of the month after the quarter ends, and when that day falls on a weekend or legal holiday the due date moves to the next business day (IFTA Articles of Agreement R960). October 31, 2026 is a Saturday. We recommend filing by Friday, October 30 so a portal problem doesn’t make you late.
Under IFTA Articles of Agreement R1220, your base jurisdiction may assess $50 or 10% of the delinquent tax, whichever is greater, for filing late, not filing, or underpaying. Interest is charged on top of that under R1230, and your base jurisdiction can add other penalties under its own laws.
Four years from the date the return was due or filed, whichever is later, plus any period covered by waivers or jeopardy assessments (IFTA Procedures Manual P510). In an audit, the burden of proof is on the licensee, so keep trip records and fuel receipts for every quarter.
Only if it’s a qualified motor vehicle. Under IFTA Articles of Agreement R245, that means two axles with a gross or registered gross vehicle weight over 26,000 pounds, three or more axles regardless of weight, or a combination over 26,000 pounds. Many pickup-and-gooseneck setups fall under that line and many don’t, so check your registered weights.
SOURCES
- IFTA Articles of Agreement (R245 qualified motor vehicle, R960 due date, R1220 penalties, R1230 interest): iftach.org
- IFTA Procedures Manual (P510 record retention, P520 burden of proof): iftach.org
- IFTA tax rate matrix: iftach.org/taxmatrix4
- Motive IFTA reporting: gomotive.com
- TruckingOffice pricing and features: truckingoffice.com/pricing, features
- Truxello IFTA and pricing: truxello.com
- TruckLogics pricing, IFTA features and refund FAQ: trucklogics.com/pricing; trial: trucklogics.com
- Truckstop ITS Dispatch: truckstop.com, pricing
- iFuelTax: ifueltax.com
- FleetCollect: fleetcollect.net
- Rigbooks: rigbooks.com